PHASE 1 of our SMART Plan

8:50 PM

Phase One is appropriate anytime there is not a stay-at-home order in effect.

What does Phase 1 mean for the Congregation?

  • We will provide these opportunities to the congregation:
    • Worship will continue online for home participation 
    • Drive-in worship services may be offered [twice per month/every week] Following CDC Protocols for Parking Lot Worship Services
  • Drive-up Communion (following online worship) may be provided
    • Communion will be offered during a pre-publicized time period
    • Cars should enter from the south and approach the front of the building from the east – driving westerly
    • Participants should bring a plate for each person
    • Pastors will be masked but not gloved – (with well-washed hands)
    • Pastors will place wafers and cups onto the plates without touching them
    • Communicants will place glasses in basket (w/ a towel) held by an assistant
  • There will be no in-person meetings (Inside or Outside the building)
  • Meetings outside the building (normally on the patio) may be held under the following circumstances:
    • They are scheduled in Church Community Builder
    • All participants agree to wear a mask
    • Groups will not be greater than 10 in number
    • Members maintain social distancing from those not in their household at all time (EX: 2 persons per picnic table at opposite corners)
  • We will make an exception to the “no in-person meetings inside the building” for public elections
    • Extra care will be taken to clean areas used by the public for this civic event
  • We will make an exception for small weddings/funerals – not to exceed 50 participants total. 
  • Screening questions will be posted at all entrances and a church representative will be posted to take temperatures.
  •  We will communicate these expectations to the congregation: 
    • We will continue to provide remote participation throughout for those who should not  attend in-person.
    • Congregants are encouraged to maintain good hand hygiene, washing hands with soap and water for at least 20 seconds.
    • Cloth face coverings are (required/encouraged?)  (exception-younger than 2yrs)
    • Advise those with exposure to a person diagnosed with COVID-19 to stay home and self-monitor for symptoms, and follow CDC guidance if symptoms develop.
    • Advise people not to attend who:
      • are ill or 
      • who have been exposed
    • All groups and staff are expected to meet only by zoom

What does Phase 1 mean for the Operations Team?

  • The operations team is made up of Anne Laechel, Karen Erickson, and the Pastors
  • Mitigate Hazards within the building:
    • Ensure water fountains are safe from legionnaires’ disease + other diseases
    • Turn off water fountains – put signage on fountains
  • Support the worship services by:
    • Setting up / taking down sound equipment
    • Painting X’s on the lawn prior to worship
  • Create Communication, Signage, and  Markings for the Following:
    • Publish Drive-in Instructions:
      • Date & Time of the worship service
      • Drive-through communion will be provided from 10:30am – 11:30a
      • People with COVID-19 symptoms (cough, fever, shortness of breath, etc.) should not attend – no matter what.
      • Assembly behavior
        • Each household should be in a separate car; carpooling does not comply with social distancing.
        • Attendees must remain in the vehicles they arrived in.
        • Attendees may roll their windows down, 
        • Cars should park at least 6 feet apart 
        • People may not walk to the ceremony or participate outside of vehicles.
        • People may bring lawn chairs and sit outside, provided they are masked and observe social distancing.  Markings on the lawn will be present to aid in maintaining the proper distance.
        • Vehicles should enter from the south entrance and exit the event using the West exits
        • There should not be passing of objects or physical contact between vehicles.
        • Communion elements will be given as you enter
        • We will be collecting the offering after worship as you exit in your vehicles
        • Worship helpers will wear face masks when approaching vehicles before during and after services.
  • Engage in Infection Control 
    • Develop a cleaning/disinfecting protocol
    • Provide hand sanitizer for all entrances
    • Maintain adequate supplies of soap, hand sanitizer 60+% alcohol, tissues.
    • Cleaning areas that staff would touch / staff offices
    • For online – see ELCA guidelines under “virtual worship”
    • Use technology to help people at home be active participants not just observers
    • Develop outdoor protocol for communion
    • Worship – Musicians, tech, worship assistants, pastors only for worship (<10 people)

What does Phase 1 mean for the Program Team?

  • Regarding Drive-Up Worship:
    • We will make the event brief.
    • Will not serve food or beverages at the event. (Except communion)
    • We will not provide public or portable bathrooms; this creates a risk of transmission.
    • We will limit the number of speakers to the smallest number possible and ensure they avoid close contact (e.g., within 6 feet) with others. Speakers should not congregate, and should return to their vehicles following their parts.
    • Whenever possible, we will use individual microphones if multiple speakers will participate. When a microphone must be shared, we will clean it between speakers or leaving it untouched on a stand.
    • We will partner with local public safety officials so they are aware of our event
    • We will place folding chairs in every-other stall to ensure 6 feet between cars
    • We will promote social distancing at services and other gatherings by all
  • The council has granted these special exceptions: 
    • The High School youth group may meet following these requirements:
      • Outdoors only w/ social distancing guidelines
      • Waivers must be signed by parent/guardians
      • Temperature taken – daily
      • Groups of 10 or less
      • Everyone must agree to wear a mask
      • Butter Braid & Pizza Pickup allowed using protocols similar to restaurant take-out orders
    • Onsight camps may be conducted, provided the following is adhered to
      • Families are required to register online for the event 
    • Within the registration adhering to Camp Onomia Covid-19 guidelines and expectations are adhered to.
      • All participants and staff must agree to wear a mask
      • Program will be conducted in small groups of 8 people 
      • Programming will be conducted outdoors  (exception bathroom use if necessary)
      • Participants will bring food from home for lunch. Church will not provide food or snacks.
      • If any participants are experiencing Covid-19 symptoms 7 days prior to the event they can not attend.
      • Temperatures will be taken- daily

What does Phase 1 mean for the Lord of Life Staff?

  • We will provide safety training for the staff
  • We will establish health screening protocols for staff coming to work (health screening survey, temperature, etc.)
  • We will ensure social distancing at work 
  • We will initiate a protocol related to the office staff and the copier
  • We will maintain physical distance between staff and the public (at least 6ft when interacting)
  • We will have staff present in building only when necessary; and the staff will communicate w/ each other to minimize contact; 
  • Staff will meet by Zoom
  • Staff will be encouraged to maintain good hand hygiene, washing hands with soap and water for at least 20 seconds.
  • We will cease physical contact (e.g., shaking hands, hugging)
  • We will advise staff and congregants with symptoms of COVID-19 or who have tested positive for COVID-19 not to return to the facility until they have met CDC’s criteria to discontinue home isolation.
  • We will provide training re: safe & correct application of disinfectants. (taught by Karen)
  • We will strongly encourage cloth face coverings be worn in public space
  • We will provide protections for staff and congregants at higher risk for severe illness from COVID-19.
    • In our recording of worship & in music practice we will have one masked singer placed at least 12 feet away from all others.

What does Phase 1 Mean for the SMART Team and Council?

  • The SMART Team will monitor department of health information
  • The Council will update its phase decision as appropriate
  • Continue it’s work